Napa Valley Wedding Planner for Refined, Full-Service Celebrations
Napa Valley is one of the most iconic wedding destinations in the world—and planning a wedding here requires far more than good taste. It requires experience, precision, and a planner who understands how to navigate the unique logistics, venues, and expectations that come with celebrating in wine country.
At Extraordinary Events, we specialize in full-service wedding planning for couples who value a seamless experience, thoughtful details, and calm, confident leadership from start to finish. From intimate vineyard ceremonies to multi-day wedding weekends, we design and orchestrate Napa Valley weddings that feel effortless, elevated, and deeply personal.
Begin Planning Your Napa Valley Wedding
Full-Service Wedding Planning in Napa Valley
A Napa Valley wedding is rarely a single-day affair—and it should never feel like one. Our full-service wedding planning approach is designed to support you through every phase of the process, allowing you to enjoy the experience while we manage the details.
Our services typically include:
Venue research and coordination throughout Napa Valley and Northern California
Vendor curation and contract management
Comprehensive timeline creation and logistics planning
Guest experience planning, including transportation and accommodations
Design guidance and aesthetic cohesion across all events
On-site management for rehearsal dinners, wedding day, and post-wedding events
We serve as your advocate, problem-solver, and strategic partner—ensuring nothing is overlooked and everything unfolds exactly as intended.
Why Napa Valley Weddings Require an Experienced Planner
Planning a wedding in Napa Valley presents unique challenges that couples often underestimate. Many venues operate under strict regulations related to sound, transportation, timing, and guest counts. Winery schedules, harvest seasons, and local ordinances can significantly impact logistics and planning decisions.
An experienced Napa Valley wedding planner understands how to:
Navigate venue-specific restrictions and permit requirements
Coordinate transportation across remote or rural locations
Plan around seasonal considerations and weather patterns
Manage multi-day wedding events and guest itineraries
Collaborate effectively with local vendors and venues
This expertise allows us to anticipate challenges before they arise—and ensures your wedding weekend feels seamless rather than stressful.
The Extraordinary Events Approach
At Extraordinary Events, we believe luxury is defined by ease, clarity, and intention. Our planning philosophy centers on thoughtful collaboration, meticulous organization, and white-glove service tailored to each couple’s vision.
We take on the complexity so you don’t have to—guiding you through decisions with transparency and confidence while ensuring every element aligns with your priorities. Our role is not only to plan your wedding but also to protect your time, your investment, and your peace of mind.
With over a decade as Extraordinary Events and more than 20 years of combined experience planning weddings, our team brings seasoned perspective to every Napa Valley celebration. We’ve guided couples through complex logistics, evolving visions, and once-in-a-lifetime moments with calm leadership and precision—ensuring each wedding unfolds seamlessly from start to finish.
That depth of experience allows us to anticipate challenges before they arise, guide decisions with clarity, and protect our clients’ time, investment, and peace of mind throughout the planning process.
The result is a celebration that feels elevated yet effortless—one that reflects who you are and allows you to be fully present for every moment.
Kind Words from Our Couples
“From the very beginning, we knew we were in capable hands. Every detail was handled flawlessly, and the entire weekend felt calm, intentional, and beautifully executed. We couldn’t have imagined a better experience.”
Frequently Asked Questions
Do we need a wedding planner for a Napa Valley destination wedding?
Yes. Napa Valley destination weddings involve complex logistics, strict venue requirements, and multiple vendors across different locations. A full-service planner ensures everything runs smoothly and allows you and your guests to truly enjoy the experience.
How far in advance should we book a Napa Valley wedding planner?
We recommend booking your wedding planner as early as possible—ideally 12 to 18 months in advance—especially for peak wedding season in Napa Valley.
Do you plan weddings at Napa Valley wineries?
Yes. We work with a wide range of Napa Valley wineries and venues and are familiar with their individual requirements, timelines, and operational nuances.
Do you plan multi-day wedding weekends?
Absolutely. Many Napa Valley weddings include welcome events, rehearsal dinners, farewell brunches, and additional guest experiences. We specialize in planning cohesive, multi-day celebrations.
Begin Planning Your Napa Valley Wedding
If you’re envisioning a wedding in Napa Valley that feels refined, intentional, and expertly managed, we would be honored to guide you through the process.
